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BOARD COMMITTEES
Corporate governance has become an important concern for all institutions. The MPA recognises that it should be led by an effective Board which must exercise leadership, enterprise, integrity and judgment in directing the organisation in a transparent, accountable and responsible manner. In addition the Code of Corporate Governance provides that Board Subcommittees are a mechanism to assist the Board of Directors in discharging its duties and responsibilities through a more comprehensive evaluation of specific issues, followed by well-considered recommendations to the Board.
As such, six Board committees have been constituted namely the Staff Committee, the Audit & Risk Management Committee, the Finance and Investment Committee, the Land Lease Management Committee, the Corporate Governance Committee and the Port Licensing Committee to assist the Board in the effective performance of its responsibilities. These Committees operate within defined terms of reference and independently to the Board. The terms of reference of the six Committees are amended as and when required, subject to the approval of the Board.
The Chairpersons of these Committees report on the proceedings of the Committees at each Board meeting of the Authority and the Committees regularly recommend actions to the Board.
The Board recognises that Board Subcommittees are an effective part of the corporate governance framework of the Authority which enable the Directors to discharge their duties more effectively by sharing the work of the Board, enhancing Board efficiency and effectiveness and enabling issues to be studied in greater depth.
The following Subcommittees of the Board are authorised to obtain, at the MPA’s expense, professional advice both within and outside the MPA in order to perform their duties with due care and in line with best practices.
The Staff Committee has been set up to consider and determine establishment matters relating to the recruitment, appointment, promotion and empowerment of staff as well as the terms and conditions of employment. All recommendations made by the Staff Committee in regard to the establishment and conditions of employment are submitted for the consideration of the Board.
The terms of reference of the Staff Committee with regard to its composition and powers to deal with all staff matters date as far back as 1977. The Authority recognises that it should have clear and up to date guidelines to deal with all matters pertaining to human resources management.
The Nominations and Staff Committee is constituted as follows:
Names |
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Chairperson |
Mrs. Kantabye Babajee, Permanent Secretary, Prime Minister’s Office (External Communications Division) |
|
Members |
Mr. Ravi Meettook, Secretary for Home Affairs, Prime Minister’s Office (Defence and Home Affairs Division) Mr. Shakeel Goburdhone, Ag. Director-General, Mauritius Ports Authority Mrs. Lilowtee Rajmun-Jooseery, CSK, Director, Mauritius Export Association |
|
Secretary |
Mrs. Prameshwary Gungaram, Manager, Human Resources, Mauritius Ports Authority |
The Audit Committee was set up to provide a roadmap for the development of proactive strategies with a view to ensuring that every effort is made to appropriately manage risk that may have a bearing on port operations. In the light thereof, the attributes of the Audit Committee have been reviewed incorporating the following:
The Audit Committee is constituted as follows:
Names |
||
Chairperson |
Mr. Vivekanand Ramburun, Director of Customs, Mauritius Revenue Authority |
|
Members |
Mrs. Lilowtee Rajmun-Jooseery, CSK, Director, Mauritius Export Association Captain Gilbert Mallet, Master Mariner |
|
Secretary |
Mrs. Lawtee Rugbur, Manager, Audit & Investigation, Mauritius Ports Authority |
The Audit Committee operates under the terms of reference approved by the Board of Directors.
The Board is of the view that the members of the Audit Committee have sufficient financial management expertise and experience to discharge his responsibility properly. The Audit Committee confirms that it has fulfilled its responsibilities for the year under review, in accordance with its terms of reference.
The Audit Committee is governed by an Audit & Risk Management Charter and is responsible to assist the Board in fulfilling its financial reporting responsibilities. The Committee also reviews the financial reporting process, the internal control system and the management of risks. It also assesses the effectiveness of the independent audit process by having regular interactions with the independent auditors. The approach, scope and timing of the audit field are discussed with the audit team prior to the start of any audit. The Committee is also responsible for the appointment of internal and external auditors.
The attributes of the Finance & Investment Committee have been updated in line with the approval limits as contained in the Internal Procurement Procedures Manual and approved by the Board at its meeting held in October 2014. The Committee makes submissions on the following for the consideration of the Board: -
The Finance & Investment Committee is constituted as follows: -
Names |
|||
Chairperson |
Mrs. Vailamah Pareatumbee, Director Economic and Finance, Ministry of Finance, Economic Planning and Development |
||
Members |
Mrs. Ourmilla Ramkurrun – Sepaul, Representative of External Communications Division of the Prime Minister’s Office Mr. Shakeel Goburdhone, Ag. Director-General, Mauritius Ports Authority Captain Mahendra Babooa, Marine Superintendent - Mauritius Shipping Corporation Ltd |
||
Secretary |
Mr. Adesh Sharma Soyjaudah, Manager, Financial Accounting & Treasury Management, Mauritius Ports Authority |
The Land Lease Management Committee makes recommendations to the Board on new lease applications, renewal of current leases, whilst setting up/reviewing guidelines and procedures for land management and land allocation with the following terms of reference:
The Land Lease Management Committee is constituted as follows: -
Names |
||
Chairperson |
Mr. Ravi Meettook, Secretary for Home Affairs, Prime Minister’s Office (Defence and Home Affairs Division) |
|
Members |
Mr. Shakeel Goburdhone, Ag. Director-General, Mauritius Ports Authority Mrs. Ourmilla Ramkurrun - Sepaul, Representative of External Communications Division of the Prime Minister’s Office Mrs. Vailamah Pareatumbee, Director Economic and Finance, Ministry of Finance, Economic Planning and Development |
|
Co-opted Members |
Mr. D. K. Manikaran, Senior State Attorney, State Law Office Mrs. Roshni Bissessur, Deputy Director, Valuation & Real Estate Consultancy Services Mr Vedacharya Vyas Sharma Chuckun, Senior Surveyor, Ministry of Housing & Lands |
|
Secretary |
Mrs. Simla Chotoree Ponnusawmy, Officer, Estate Management and Licensing Mauritius Ports Authority |
The objective of the MPA Corporate Governance Committee is to provide guidance to the Board on aspects of corporate governance and to recommend the adoption of best practices. The attributes of the Corporate Governance Committee are to ensure that:
The Corporate Governance Committee is constituted as follows:
Names |
|||
Chairperson |
Mr. Ravi Meettook, Secretary for Home Affairs, Prime Minister’s Office (Defence and Home Affairs Division) |
||
Member |
Mr Vivekanand Ramburun, Director of Customs, Mauritius Revenue Authority Mrs. Lilowtee Rajmun-Jooseery, CSK, Director, Mauritius Export Association |
||
Secretary |
Mrs. Anju Motaye-Seelochun, Ag. Chief Officer, Administrative Services Mauritius Ports Authority |
The Corporate Governance Committee operates under the terms of reference approved by the Board and a quorum of two (2) members is currently required for a meeting of the said Committee.
In accordance with its terms of reference, the Corporate Governance Committee is responsible to provide guidance to the Board on aspects of corporate governance and for recommending the adoption of policies and best practices as appropriate for the Authority.
A Port Licensing Committee was set up as a sub-committee of the Board on 29 May 2018. The Port Licensing Committee is responsible to formulate procedures relating to the grant of port licences as per the terms of reference listed below:
(i) To examine the recommendations of the Port Licence Processing Committee with respect to the:
(ii) To regularly review and update the policy for the grant/ renewal of port licences/temporary port licences.
In fulfilling its role and duties, the Port Licensing Committee applies the principles of good governance and regulatory best practices so as to provide a non-discriminatory, consistent and transparent framework for the issue of licences to service providers and at the same time safeguard the interests of the Authority. The Committee also takes into consideration the requirements of other statutory instruments in terms of protection of the environment, financial regulations, security, etc. when determining the issue of port licences.
The composition of the Port Licensing Committee is constituted as follows: -
Names |
|||
Chairperson |
Mr. Shakeel Goburdhone, Ag. Director-General, Mauritius Ports Authority |
||
Members |
Mrs. Ourmilla Ramkurrun – Sepaul, Representative of External Communications Division of the Prime Minister’s Office Mrs. Vailamah Pareatumbee, Director Economic and Finance, Ministry of Finance, Economic Planning and Development Captain Mahendra Babooa, Marine Superintendent, Mauritius Shipping Corporation Ltd |
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Co-opted Members |
Captain Kavidev Newoor, Ag Port Master, Mauritius Ports Authority Mr. Gowraj Angad, Senior Manager, Estate Management and Licensing, Mauritius Ports Authority |
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Secretary |
Mrs. Devina Naidu, Officer, Estate Management and Licensing, Mauritius Ports Authority |